This site uses own and third parties cookies to help us personalize our site to you, improve our services and customize our advertisements according to your preferences from your navigation habits. If you agree to continue surfing, we take this to mean that you are fine with our cookies policy. More information.

IDEC - Universitat Pompeu Fabra

Home > Students > Admission and enrolment > Terms and conditions

Admission and enrolment

Terms and conditions

  1. Enforcement
    These general conditions apply to all programs given at the UPF's Institute of Continuing Education's Foundation (hereafter, IDEC-UPF Foundation), under the trade names UPF-IDEC and UPF Barcelona School of Management, property of IDEC-UPF Foundation.
  2. Access requirements and admission
    For all programs, the admissions procedure is based on academic, ability and/or professional criteria. The result of this procedure will be notified in writing.
    The admissions procedure is open to any candidates who meet the following legal access and admissions requirements:
    • Official master's degrees: Access to these programs is open to applicants who reach the general access requirements set out in current regulations (Royal Decree 861/2010 dated 2 July 2010, which amends the Royal Decree 1393/2007 dated 29 October 2007).
    • Other master's degrees (másters propios) and postgraduate courses: Access to these programs is open to applicants who possess a university qualification or university degree. Any candidates who do not have the required university qualifications may access certain programs according to their professional merits. In these cases, at the discretion of IDEC-UPF Foundation, it will be decided which type of certificate may be awarded.
    • Other programs or short training courses: The specific access requirements of each program should be consulted. Additionally, the specific admission requirements of each program should be consulted.
    Any candidates wishing to request the evaluation of their admissions procedure onto any of the programs must pay the fixed application fee. This amount will go towards the total enrolment fee and will only be returned if the program is cancelled or if admission has not been accepted. The amount payable for this academic year is €120.
  3. Submission of documentation
    The following documents must be presented upon requesting admission:
    • In general, for all programs, it is necessary to present:
      • A photocopy of your ID or passport.
      • The form "Rights and Obligations of the Participant", duly signed.
    • Additionally, for official master's degrees, other master's degrees (másters propios) and postgraduate courses it is necessary to present:
      • 1 passport sized photo (.jpg format)
      • 1 letter of motivation
      • Curriculum vitae
      • Original and certified photocopy of your university qualification
    • For official master's degrees it is also necessary to present:
      • Original and certified photocopy of your academic record
    Applicants may submit this documentation electronically so that their application can be evaluated, but in order to be accepted on any program, this must be verified, and applicants must present originals or corresponding certified photocopies before the program commences, at the latest. Receipt of this documentation is a necessary condition in order to be accepted effectively on any program.
    Students must submit documentation within the deadlines established and they are responsible at all times for authentication and certification of it. If any doubts arise concerning authenticity, validity, or content of the documents presented, steps may be taken for verification purposes, or the corresponding authorities that have issued them may be addressed in order to clarify any part that may give cause for doubt. Failure to present obligatory original documentation within the deadlines established will result in temporary suspension of the applicant's rights, and if necessary, cancellation of enrolment.
    For overseas applicants from non-European countries, the following documents must be presented:
    • Authorization request to study Spanish postgraduate studies.
    • Certified photocopy of your university qualification, authenticated through official channels (legalized).
    • Certified photocopy of your academic record, authenticated through official channels (legalized).
    For qualifications written in a language other than Catalan, Spanish, English, French, Italian, or Portuguese, the authenticated certificate and academic record must be accompanied by a sworn translation into Catalan or Spanish. The official translation can be issued through a sworn translator registered in Spain, through any diplomatic or Spanish consular representative abroad, or through a Spanish consular or diplomatic representative from the applicant's country of origin.
  4. Reserving a place
    Once the application has been accepted, reservation of a place should be secured by paying 25% of the enrolment fee. This amount will need to be paid within the 15 days following the admission acceptance date; if payment is not made within the deadline established, the IDEC-UPF Foundation reserves the right to assign the place to another applicant.
  5. Scholarships, aids and discounts
    In general, discounts, scholarships and aids granted by IDEC-UPF Foundation cannot be accumulated. In any event, whichever of these is most beneficial to the student will be applied. Specific information on this may be consulted on the corresponding section of the website "Scholarships and aids".
    • Talent Scholarships: The Talent Scholarship Program is aimed at those with university studies, outstanding personal qualities and talent, demonstrated on an academic level, and if necessary, on a professional level, and is intended to encourage the access of talented individuals onto our master's degrees. The website can be consulted for information on the requirements needed to access these, as well as annual entry exams.
    • Discounts: Those applicants who are eligible to receive a discount on their enrolment must have this authorized when reserving a place or prior to completing enrolment; discounts will not be applied under any circumstances once enrolment has been completed. The discount will be applied once the student has presented the documentation confirming the conditions that give entitlement to this, and these have been verified.
  6. Enrolment
    • Enrolment completion: Total payment of enrolment must be made before the program commences. Failure to do this will result in loss of rights acquired and amounts paid.
    • Changes to enrolments: The maximum time limit to request any changes in enrolments (change of program or course type) must not exceed 15 days from the date of commencement of the program under any circumstances. Any requests received later than this time limit will not be accepted. For any changes made that imply an increase in the enrolment fee, applicants will have to pay the additional amount in full. No refund will be given for any changes made that imply a decrease in the enrolment fee.
    • Type of payments: Any payment made will be personal and non-transferable.
  7. Cancellation of enrolment
    • Voluntary cancellation of enrolment by the student: In the event of withdrawal, this must be communicated in writing to IDEC-UPF Foundation.
      • If cancellation is made up to a week before the program commences, a refund will be given for enrolment fees, except for administration charges, which will be €600 for master's degrees and postgraduate diplomas and 10% of enrolment fees for other programs.
      • If withdrawal is requested during the 7 days before the program commences, a refund will be given for the enrolment fee, but not for fees for reserving the place.
      • If the cancellation is made the same day as commencement of the course or at a later date, no refund will be given.
      Once enrolment cancellation is accepted by IDEC-UPF Foundation, in the event that the student wishes to enrol on the course again, the admission process must be followed again.
    • Automatic cancellation of enrolment: IDEC-UPF Foundation can automatically cancel enrolment in the following cases:
      • Due to non-payment within the established time limits.
      • For falsifying or supplying incorrect information for access and/or admission documentation.
      • For not presenting the required documentation within the time limits indicated.
      • For any conduct that goes against IDEC-UPF Foundation's code of ethics such as misconduct, illegal defamatory, offensive expressions or contents that go against the values and dignity of other individuals or the premises or surroundings of the institution.
      No refunds will be made for any cases of automatic cancellation.
    • Cancellation of programs: IDEC-UPF Foundation reserves the right to suspend any program up to a week before it commences, and will only be held accountable for refunding payment for enrolment and/or reservation of places.
      IDEC-UPF Foundation will inform enrolled applicants of any delay or cancelation as early as possible, with at least one week's notice prior to program commencement. If the program is postponed, applicants may either accept the new dates or request enrolment cancellation and be refunded for payments already made.
  8. Training itineraries and modules
    • Official Master's degrees: It is not foreseeable that there will be any modular enrolment or enrolment for different program itineraries.
    • Other master's degrees (másters propios) and postgraduate courses: Some programs are made up of other programs or modules with independent tuition fees. Students who have passed some of these modules and programs and wish to enrol on a higher program, can have any of their credits recognized according to the following criteria:
      • The maximum period for automatic credit recognition for programs or modules already passed is a maximum of three years following completion of them. After this, the program director will evaluate any content that may have changed and should be re-taken.
      • If the part already passed is greater than 40% of the total credits of the higher program, completion will be carried out by modules, if this is possible, and recognition of the higher program will be made for the total credits passed, by modules, upon completion of the program.
      Administration costs for recognition will be €200. Any credits pending to be taken in order to obtain the higher qualification, as well as any taken for updating contents, will be charged according to the price per credit for the program.
      IDEC-UPF does not guarantee that programs will be continued for longer than the year in which they are available.
  9. Internships
    In accordance with Royal Decree 592/2014, of 11th July, which regulates external academic internships for university students; external academic internships are defined as a training activity undertaken by university students and supervised by the universities. The aim of these internships is to provide students with the opportunity to apply and supplement the knowledge that they have acquired as part of their academic training and to encourage the acquisition of skills that will prepare them to carry out professional activities, facilitate their employability and encourage their capacity to learn.
    Students enrolled on programs with an academic value of 15 ECTS credits or more are eligible to undertake external academic internships of a curricular or extracurricular nature. The term student defines anyone that is studying official courses (Másters Universitarios recognized by the Spanish Ministry of Education) in any of the three university cycles, continuous training courses or other studies offered by the universities (Article 1.3 of the University Student Statute).
    The possibility of undertaking an external academic internship is always subject to successfully passing the appropriate selection process carried out by the participating organization. The participating organization will have the final decision as to whether or not to accept the student on the internship program. Under no circumstances will the Careers Service be responsible for the student’s acceptance.
    Internships can take place in the university itself (or centres that are affiliated with it) or in participating organizations, such as companies, institutions and public and private entities within the national and international sphere.
    There are two types of external academic internships, curricular internships and extracurricular internships.
    • Curricular Internships (PAE C):
      • Curricular internships are academic activities that form part of the course's syllabus.
      • They are compulsory. Students that have obtained professional experience in a field related to their studies can get this experience recognized to count as their curricular internship. To this effect, the student must present a formal request to the Careers Service which must be accompanied by a report which specifies the tasks and duties carried out, the schedule and hours devoted, together with appropriate proof that certifies their professional experience. This request will be evaluated and decided on accordingly.
      • Requests are managed through the Careers Service (abbreviated in Spanish to SCP). The SCP will maintain an active relationship with companies and organizations in order to identify internship opportunities and promote students as candidates for said opportunities, and in case of the student being selected to undertake the internship, it will also manage the signing of the appropriate Educational Cooperation Agreement so that the student may do the internship. It will also manage the signing of this agreement when the student has independently found a participating organization to do the internship, provided that the situation complies with the applicable regulations.
    • Extracurricular Internships (PAE E):
      • Do not form part of the course’s syllabus. Students can choose to undertake them while they are studying. They have the same objectives as curricular internships.
      • The applicant must show his/her interest in undertaking an extracurricular internship when he/she makes his/her application to the course.
      • Depending on the type of program that includes this type of internship, the Careers Service will determine in advance to what extent they can assist students in undertaking the internships and will provide this information in the corresponding section of the course’s webpage. To this end, the Careers Service makes a distinction between two types of services:
        • Advising and management of the internship agreement: This includes active contact between the Careers Service and the companies as well as the promotion of students as candidates. It also involves formalizing the internship through the signing of the appropriate Educational Cooperation Agreement in the case of the student being selected by the participating organization. The SCP will also manage the signing of the Agreement in cases where the student has independently found a participating organization where he/she can do the internship, provided that the situation complies with the applicable regulations. This service corresponds to that provided in the case of curricular internships.
        • Management of the internship agreement: This service includes managing the signing of the appropriate Educational Cooperation Agreement for undertaking the internship when the student has independently found a participating organization in which to do it, provided that the situation complies with the applicable regulations.
    The Careers Service will endeavour to establish agreements with companies and institutions, giving priority to students that undertake curricular internships over students that request to do extracurricular internships, in compliance with the applicable regulations.
  10. Completion
    In order to obtain qualification, the corresponding tests must be passed, and work must be presented and approved. For on-site and blended programs it will also be obligatory to attend a minimum of 80% of the classes given throughout the program.
  11. Enrolment on non-completed credits and credit recognition
    • Non-completion: In the event of not completing the program within any given academic year, the fee for reactivating enrolment on a following academic year will be €300 for official master's degrees, €200 for other master's degrees (másters propios) and postgraduate courses and €50 for refresher courses and other programs. Payment will also have to be made of 20% of the fee for re-taking credits. In any event, enrolment reactivation will be subject to Continuance Standards.
    • Recognition: The possibility to have credits recognized must be checked first. For Official Master's degrees, this is explained in the corresponding check report. For recognition of a non-official master program (máster propio) onto an official master program, the fee for enrolment activation will be €300. Additionally, payment must be made for those credits pending to be taken; the fee will be calculated according to the valid price/credit of the program.
    Any amounts shown in this section are not eligible for discounts.
  12. Continuance and dedication regime for official master's degrees
    • Continuance:
      • Other master's degrees (másters propios) and postgraduate courses: In order to be able to continue on the same course, students must have passed, at least, 50% of credits on which they are enrolled.
        In accordance with these regulations, those students who have not lost the right to continue studying on their course, will be able to attend an additional second ordinary exam sitting, and will be able to reactivate enrolment in the following academic year. The possibility of a third extraordinary exam sitting is feasible upon request, for which it will be necessary to provide documentation justifying the reasons for this. The deadline for requesting this exception is fifteen days from notification of definitive evaluations.
        In order to sit these additional exams, it is necessary to pay the amount for enrolment reactivation (see section “Enrolment on non-completed credits and credit recognition”).
        In the event that a program is discontinued, the possibility of finishing it will be given.
        In accordance with these regulations, those students who have lost the right to continue studying on their course, will have to enrol onto the program again. It will be possible to do this ordinarily, and if necessary, request authorization for a third time, extraordinarily.
        If a student has a justifiable reason for temporary absence, following authorization from UPF-IDEC Foundation, a maximum of a year's absence can be taken before enrolling again. If he/she wishes to enrol within the established time limit, reincorporation must be requested. This readmission request must be accompanied by the documentation stating the reasons for readmission. In any event, it is obligatory to comply with the Continuance Standards.
      • Official Masters: As an affiliated centre of Pompeu Fabra University that include in their portfolio official masters, the applicable rules in terms of continuance is Normativa de permanencia de los estudiantes en los estudios de máster oficial de postgrado.
    • Dedication regime for official master's degrees: The dedication regime sets out that applicants may enrol onto an official master program for full-time or part-time study. The check report for each official master program specifies in detail the number of credits to enrol onto for each academic year.
      • Full time: Students must enrol on all the necessary credits in order to obtain qualification. In the event that some credits have not been completed, as long as a minimum of 50% have been passed, students must enrol for the following academic year on the total credits still required to obtain qualification and pay the enrolment reactivation fee.
      • Part-time
        • For the first academic year, students must enrol onto the number of credits required for part-time study, which is specified on the check report of the curriculum.
        • For following academic years, students must enrol onto the number of credits required for part-time study, which is specified on the check report of the curriculum, plus onto any credits not completed from the previous year, and necessary in order to obtain qualification.
      Both for part-time and full-time study, in order to be able to continue on the same course, students must have passed, at least, 50% of credits from subjects that they have enrolled onto during the first academic year of the program.
  13. Issuing of certificates
    Standard enrolment academic certificates, passes or grades will be issued for a fee of €25. The first enrolment or pass certificate issued will be free of charge. The deadline for submitting grade certificates will be 7 working days.
    Any certificate requested other than standard IDEC-UPF Foundation standard ones will have a cost of €45. Certificates requested will be processed according to the data contained on the academic record and will be issued within 4 working days.
    All certificates will be processed following confirmation of correct payment.
    Each additional copy of a certificate will cost €6.
    Certificates will only be issued if payments of the corresponding program are up to date, and the necessary academic documentation has been submitted in order to begin the program.
    Sending charges for any type of certificates by certified mail are €10.
  14. Issuing of qualifications and duplicates
    • Other master's degrees (másters propios) and postgraduate courses: Students have the right to receive the qualification corresponding to the program on which they have enrolled. For modular enrolment, once the final module/program has been passed, qualification for the higher program will be obtained rather than that of the module/program done. Once the program has been passed, any other qualification that forms part of the itinerary can be requested. Each additional qualification will have a €160 issuing fee.
      If documentation has not been submitted within the established time limits, the amount of €200 will have to be paid for late processing of the qualification in order to issue the qualification once the program has been completed.
      Duplicates of qualifications will be issued for a fee of €70.
      Administration charges for authenticating qualifications are €40.
      Sending charges for qualifications for on-site or blended programs by certified mail will be €10.
    • Official Master's degrees: Payment for qualification issuing rights should be made for the amount stated in the regulations at the time of request (Official rules for prices published annually by the Generalitat de Catalunya). Students are only considered as qualified once they have requested and paid the corresponding issuing rights.
      Given that students do not receive the official master program qualification immediately, once the program has been passed and the issuing rights have been paid, they will be issued free of charge, with a provisional certificate that recognizes program completion.
      In the event that the provisional degree certificate is lost, a replacement certificate can be requested at a charge of €40.
      If documentation has not been submitted within the established time limits, even if the student passes, it will not be possible to request the corresponding qualification or any other certificate.
      Sending of the provisional degree certificate for on-site or blended programs by certified mail will have a charge of €10.
      IDEC-UPF Foundation offers advice on the necessary procedures to follow in order to authenticate both provisional certificates and official master program qualifications.
    • Duplicates of student identity cards: Duplicates of student cards or alumni cards will be issued for a fee of €10.
  15. Productions of work
    In the event that any student, in the course of his/her academic activities required by the program, either alone or in a group, produces a piece of work, or a creation requiring protection in accordance with current regulations on intellectual property, under the direction, coordination or supervision of the teaching staff on the program, the student:
    • Must have read, understood, and abide by the Internal Policy for Intellectual Property of IDEC-UPF Foundation (*).
    • Must include the following citation in his/her credits or in a prominent place of the piece of work: "An initiative from Pompeu Fabra University's program [NAME OF PROGRAM]".
    • Authorizes IDEC-UPF Foundation to make academic and promotional use of the piece of work or creation, in a context of IDEC-UPF Foundation programs, as well as using the name or image of its author or authors.
    In the event that any student, in the course of his/her academic activities required by the program, either alone or in a group, produces a piece of work, or a creation that may be commercialized or used by third-party organizations, an agreement will have to be reached between the student and IDEC-UPF Foundation in order to regulate the conditions of its commercialization or use in accordance with the internal policy of IDEC-UPF Foundation(*) with regards to this.
    IDEC-UPF Foundation is a teaching institution and this includes creations that are subject to protection under intellectual property rights, and therefore it applies its internal policy on property rights to any pieces of work resulting from this, and becomes exclusive holder from the transferal of author's rights. The scope for this transferal is absolute and exclusive, and reaches the maximum time and territorial scope stated by law for the corresponding intellectual property rights. Additionally, transferal includes all type of exploitation in any way or form.
    IDEC-UPF Foundation recognizes the moral rights of the authors and will provide them with a non-exclusive licence to allow maximum exposure and commercial exploitation of their work worldwide for the longest possible time, so that they may wholly benefit from any economic profit made from this exploitation.
    Students who enrol onto programs that include the creation of work that may be liable to be commercially exploited in academic projects within the IDEC Foundation, accept UPF-IDEC Foundation's property rights policy on the WORK, and which they declare to be aware of and understand.
  16. Safe-keeping of thesis projects
    Final projects of master degrees that have been lent for consultation to the Research Centre at IDEC-UPF Foundation will be kept for a maximum of two years. Once this period has passed, if no request has been made to return the work, conservation of it is not guaranteed.
  17. Personal data protection
    Any personal data supplied to UPF-IDEC Foundation, including any that is supplied throughout the course of the contractual relationship with the student or alumni, will be kept on an electronic file and will be used by IDEC-UPF Foundation, either directly or through collaborating organizations, for organization, preparation and satisfactory monitoring of the course, including organizing the issuing of qualifications and organizing external internships in companies, if applicable, as well as managing payments that may be required by IDEC Foundation, and for any matter that arises from being a student or alumni. Additionally, this data will be used to send information regarding IDEC-UPF Foundation's services that may be of interest to the student. This information will be sent electronically to the contact information supplied, always in compliance with current regulations concerning electronic communication. Furthermore, express consent is given so that IDEC-UPF Foundation may transfer this personal data to the Alumni Association and Pompeu Fabra University, for academic and organizational reasons of these aforementioned entities. In compliance with organic law 15/1999, for personal data protection (LOPD) and its regulations, we hereby inform that IDEC-UPF Foundation, a foundation with registered address at carrer Balmes, 132-134, Barcelona (Spain), is the final receiver of this data and makes any decision regarding use, content, and treatment of personal data supplied. Furthermore, IDEC-UPF Foundation is expressly authorized to use and reproduce any personal images of students, strictly for academic reasons related to IDEC-UPF Foundation, in videos or photographs for reproduction or public communication in cooperative communications made by UPF-IDEC Foundation, with the objective of promoting its academic activities. Students may legally exercice their ARCO rights for access, rectification, cancellation and opposition of their data, by informing in writing the Legal Advice Department of the IDEC-UPF Foundation, at the aforementioned address.
  18. Resolution of Disputes
    Any controversy that may arise concerning the interpretation of this document will be governed by Spanish laws under the jurisdiction of the courts and tribunals of the city of Barcelona, waiving any other jurisdiction that may apply.

Twitter Linkedin Bookmark and Share
© IDEC-Universitat Pompeu Fabra